Foreign Event Planning | How to make a foreign conference?

What is the process of activity planning in some foreign countries? Today TOWINEVENT brings you a process of activity planning in the United States. Activity planning should not only be creative, but also be based on our own culture and actual situation. But some developed countries such as the United States can learn from and learn from it. Yes, but it's not a copy of the book. Now let's look at how the American Activity Planning Company plans its activities abroad.

Keywords: Overseas Event Planning, Overseas Event Execution Company, Overseas Event Company, Overseas Public Relations Event Company

1. Proposals and proposals

"When a project comes up, such as a movie premiere, several companies may submit their own proposals, so we often go to the studio to put forward ideas and bid."

For example, when we work for the Major League of American Professional Baseball in Minneapolis, we will fly to the city. The American Event Planning Company has made field visits to the site and made necessary preparations for our proposal.

Proposals include preliminary ideas for the layout of the event, such as: considering the number of participants, what the party will look like, how to design and what theme, etc.

This Major League event was held for 5,000 people, so we looked at about eight different venues before we made our preliminary proposal. Since then, we have narrowed the scope to what we think is the best location in terms of logistics and cost.

2. Preliminary budget

For most of our initial proposals, we usually start with the budget, which is a budget parameter, and we will work within that budget. Therefore, a preliminary budget assessment will be made for each different part of the activity, such as the catering part, lighting, leasing materials, site decoration, site cost, administrative approval fee, passenger transportation costs, freight costs and other activities may involve the cost of the part. We make a rough estimate of each category of costs and ensure that all costs are within the overall budget.

3. Supplier quotation

If an event is held in a city or place outside our company, it usually means working with different suppliers; we must make the best use of local suppliers so that we can gain an advantage in price. Therefore, we may look for three different suppliers of the same equipment or services, three or four different furniture renters, three or four different flower suppliers and so on, in order to get more accurate quotations in the local market. In this way, we can put the accurate quotation into our overall proposal.

For a proposal presentation, we usually have an overall design layout for the activities, and there may be some effect maps for different activities, some reference photos and a budget. The proposal presentation actually gives the customer an idea about the overall concept of the activity, what the activity should look like, what the overall feeling of the activity should be, the layout and cost of the Overseas Event Planning,.

4. Creative concepts

"As far as creative work is concerned, a lot of work has to be done at the beginning of the project before we can go to the client and make proposals." For example, American event planning companies usually don't have a real theme for events like the Major League, so we will focus our work on the overall visual appearance and feel of the venue,Overseas Event Planning,.

For the premiere of the Twilight series, which we plan to execute, we usually start with the theme, appearance and feeling of the film. In the third film, there is a grand wedding in the forest, with many hanging wisteria, so we use it as the visual expression element of the premiere party. In another movie, a lot of scenes happened on mountains with lots of snow, so we made a theme of snow and ice at the premiere.

In the film premiere activities, you can easily think of the concept of activities, as long as you are based on the theme of the film and the scenes in it. Film premieres are sometimes the simplest in terms of creativity, decoration and design. Such activities are not simple, but they do give planners a design basis.

TOWINEVENT Overseas Event Planning,Warm Tip: In order to be able to submit a relatively accurate budget, we must design and propose a large number of creative concepts in the early stages of the activity planning process. We will come up with an idea, but most of the time, customers will certainly come up with their own ideas and adjustments, and then we fine-tune. The plan itself always changes and develops as the process progresses. We will be closer to the final plan. But the overall design and creativity are actually completed at an early stage. The time between simple communication of ideas with customers and proposals to customers is very short.