How to Plan Overseas Large-scale Conference Activities-High-end Tourism Conference Planning

Source: TOWINEVENT www.towinevent.com

Business conference refers to large-scale meetings with commercial nature, including new product publicity, annual meeting, business banquet and so on. The attendees are corporate representatives of enterprises or managers of various overseas large-scale conference services. Business conference requires a relatively high meeting environment, but for the participants, they are not. In order to conclude business only in the meeting, and more importantly to enjoy leisure and communication in the meeting process, how to create such an atmosphere, overseas conference services for conference service personnel is a great test.

Keywords: Overseas Event Planning, Overseas Event Execution Company, Overseas Event Company, Overseas Public Relations Event Company

Business conference process planning should be decided as soon as possible. An excellent person in charge will make a complete list of the specific items that need to be prepared in the process, ranging from the choice of venues to the arrangement of accommodation and transportation, because only careful pre-conference preparation can ensure the completion of a conference. Goodness. 

Conference Arrangement

The venue runs through the whole process of the meeting. We must consider from many aspects to reduce the occurrence of omissions, ensure the normal use of conference equipment such as conference cameras, prepare the tea and snacks needed for the meeting, and arrange the time for meals in the venue layout. And as a prominent atmosphere and theme of the conference table flowers, it is necessary to calmly arrange.

Conference Notice

Regardless of the nature of the meeting, sending invitations is always more polite than telephone notification. The design of invitations for business meetings should be more stable and vigorous. In addition, we should pay attention to checking the personal information of the banquet personnel on the invitation to ensure that the information is correct and perfect. Finally, we should record the feedback in time.

Traffic Arrangement

Don't neglect minor details when arranging the meeting. The organizer may have other itineraries after the meeting. It's more conducive to saving time and avoiding the trouble of driving and parking.

Conference reception

Overseas large conference service companies should select the most sociable and polite employees for the functions of reception, registration and assistance in formal business meetings and annual meetings. A professional team of etiquette and conference personnel is particularly critical. When welcoming guests, it is necessary to clearly indicate the direction for the participants, if it is on the invitation card. If there is a designated area, it is necessary to clearly inform the location and direction of the area. It is necessary to be quick and do not hesitate to register for reception. In order to speed up the reception, two or more registration areas can be set up at the large conference entrance with tickets. If there are more people without tickets or without tickets, they can be gathered to indicate the direction, if they are processed in a registration area. It's better to have a guest list at reception, just tick it directly.

Emergency measure

Before the end of the meeting, you can not relax your nerves. For the unexpected situations that may occur in the venue, you should prepare some countermeasures. Organizers must maintain good psychological quality and try to minimize the impact.

Tracking links

At the end of the meeting, it is also a courtesy for participants to consult and understand the experience of the meeting. This will not only help to improve the inadequacy of conference services, but also help to detect and repair the dissatisfaction of users in time, improve mutual understanding and contact, and lay the foundation for further cooperation.

Provincial tour: short-term tour groups in Guangdong Province: Qingyuan Drifting Hot Spring 2-day tour, Nankunshan Forest Park 2-day tour, Enping Hot Spring 2-day tour, Longmen Hot Spring 2-day tour, Zhongshan Zhuhai 1-day tour, 2-day tour, etc.

Domestic Tour: Organize long-term and short-term tour groups to all parts of the country: Guilin Yangshuo Motor Group, Xiamen Gulangyu Three-day Motor Group, Jinggangshan Three-day Railway Group, Lushan Three-day Railway Group, Zhangjiajie 3-4-day Group, etc. Hainan ordinary three-star group, Hainan four-star pure play group, Hainan luxury five-star group, Kunming, Lijiang, Xishuangbanna double flying group and so on.

Overseas large-scale conference services outbound tours: Hong Kong and Macao (three-night and four-day special tour), Southeast Asia (Singapore-Matai, Singapore-Malaysia, Thailand, etc.) Taiwan (Hong Kong-Thailand, Hong Kong-Korea-Taiwan 11-day classic tour) South Korea, Japan, Europe, the United States, Canada and Australia

International and Domestic Tickets: Cheap International Tickets from Hong Kong to all parts of the world, Preferential Tickets from Major Civil Aviations in China to all parts of the country

Overseas conference service reservation: Preferential price of hotels in Guangzhou, Shenzhen, Zhuhai and other parts of the country.

Overseas large-scale conference service tourism rental car: Mainland China through Hong Kong luxury bus, provincial tourism bus, China bus, City Tourism Bus

Meeting: Undertake the reception work and post-conference inspection arrangements of large, medium and small-scale conferences throughout the country. Professional and high-quality conference receptionists ensure smooth access to all aspects of the conference activities, and arrange special recreational activities for delegates (visits, visits, tours, visits, etc.).